Even with all the high end technology that we have for creating documents and paperwork there is still an abundant amount that is printed out and left in files and on desktops. Companies attempt to use various forms of document scanning to preserve these hard copy documents but with little success. The rules for record retention and safeguarding information has gotten more strict over the past few years that there remains an incredible liability risk is a company or small business just relies on keeping hard copy documents in a file drawer. Any one that has been through an HR review, employee lawsuit, or other litigation knows the pain staking nature of compiling documents that might be relevant to the case. Having them in a digital format that is safe from destruction can save valuable time and resources. With the changing laws on privacy and ecommerce laws companies need to be more diligent in safeguarding their data and having policies in place. At http://OlenderFeldman.com/blog you can find some great articles on the latest FTC laws surrounding privacy laws.
With the help of specialty document scanning companies they can help to archive and safeguard your documents for future searches and filings. They have resources and personnel that are trained to archive your documents instead of relying on an internal employee or employees to complete this time consuming task. There is an interesting fact that a 80 GB hard drive can store up to 2.7 million documents which not only saves space, but can be indexed so that finding documents can be done in seconds and not hours. So not only is document scanning a space and time saver it can also help you focus on your main business priorities such as driving market share and increasing revenues. With so much information being shared through email, documents and online social networking sites companies need to be proactive in protecting their information and making sure that they are staying in compliance with the latest laws and guidelines.
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